AP Job description

Responsibilities including, but not limited to:

  • Sort, review, verify and input vendors' invoices into system
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Communicate with office department and department managers to ensure the accuracy of invoices
  • Ensure credit is received for outstanding memos.
  • Monitor payable accounts and maintain vendor files
  • Negotiate with vendors for better terms
  • Handle payments in an organized and timely manner
  • Correspond with vendors and respond to inquiries
  • Keep track of cashiers short and over and daily deposit
  • Input daily sale into system
  • Post transactions to journals, ledgers and other records
  • Track expenses and process expense report
  • Keep track of in store charge accounts and make monthly payments
  • Record petty cash entries and verifying documentation.
  • Assist with store events and sponsorships
  • Assist with month end closing and monthly report
  • Check sales, cost of goods sold, and other expenses twice a month
  • Check online banking daily and inform supervisor of any irregular transactions
  • Provide supporting documentation for audits
  • Maintain confidentiality of organizational information